Professionals needing secure access to work files while on the move often turn to dedicated business collaboration tools. Datto Workplace is a mobile application designed specifically for this purpose, providing a centralized and secure hub for document management and team collaboration directly from a smartphone or tablet.
What is Datto Workplace?
Datto Workplace is a secure business file sync and share (FSS) platform. Its primary purpose is to enable employees to access, edit, and share company documents from anywhere. The app is targeted at businesses and their teams, particularly those already using the broader Datto Workplace ecosystem, as it requires an existing account to function.
Why Should You Use Datto Workplace?
Users choose this platform for its strong emphasis on security and seamless integration with common business workflows. Its main advantages include robust data protection features, the ability to work offline, and deep integration with Microsoft Office applications, making it a practical tool for mobile productivity.
Key Features of Datto Workplace
Secure File Sync and Share: Securely synchronize files between your mobile device and the company’s Datto Workplace cloud storage.
Offline Access Mode: Download files for offline viewing and editing, with changes syncing once an internet connection is re-established.
Microsoft Office Integration: Open and edit Word, Excel, and PowerPoint documents directly in their native mobile apps from within the Datto Workplace interface.
Document Annotation (Scribble): Annotate, mark up, and capture signatures on over 50 different document types and images without needing additional apps.
Built-in Data Security: Features include remote wipe capabilities, download prevention controls, and file password/expiry settings to protect sensitive business information.
Additional Features
Public and Team Sharing: Easily generate shareable links for public distribution or for specific team members directly from the mobile app.
Unified Account Access: The platform consolidates secure file access, removing the need for a separate mobile device management (MDM) solution for basic data protection.
How to Download and Install Datto Workplace
1. Open the Google Play Store on your Android device.
2. Use the search bar to look for "Datto Workplace."
3. Select the official app from "Datto Place Ltd." from the search results.
4. Tap "Install" to download and automatically install the application on your device.
How to Use Datto Workplace
1. Launch the app after installation.
2. Enter your existing Datto Workplace account credentials (username and password) provided by your company administrator.
3. Once logged in, you can browse your company's file directory.
4. Tap on any file to view, download for offline use, or open it in another app (like Microsoft Word) for editing.
5. Use the share icon to send files to colleagues or generate a link.
Advantages and Disadvantages
Pros
Strong security protocols are built-in, ideal for handling sensitive business data.
The offline mode is highly reliable for productivity during travel.
Direct integration with Microsoft Office streamlines the editing process.
Cons
Access is restricted to users with a pre-provisioned enterprise account.
The interface is functional but may feel utilitarian compared to consumer-grade apps.
Is Datto Workplace Safe to Use?
Yes, Datto Workplace is designed with enterprise-grade security. It employs data loss prevention (DLP) technologies, including remote wipe and controlled download permissions. The app requests necessary permissions for file access and camera use (for features like document scanning and annotation), which are standard for its functionality.
Compatible Apps or Tools
This application works seamlessly with Microsoft Office mobile apps (Word, Excel, PowerPoint). It is part of the larger Datto Workplace suite, which integrates with various IT management and professional services automation (PSA) tools.
FAQs
Q: Do I need an account to use the Datto Workplace app?
A: Yes, you must have an active account set up by your company’s administrator to log in and use the application.
Q: Can I edit documents without an internet connection?
A: Yes. You can download files to your device for offline access and editing. Changes will sync the next time you are online.
Q: Is my data secure if I lose my phone?
A: Yes. An administrator can remotely wipe the Datto Workplace data from your device, preventing unauthorized access to company files.
Conclusion
Datto Workplace is a robust and secure mobile solution for businesses that prioritize data protection and team collaboration. It effectively translates core desktop functionality to a mobile environment. If your organization provides access to this platform, the app is a reliable tool for maintaining productivity away from the office.
